ITEM 1.            Roll Call

                        Shelton Hillman absent.

ITEM 2.            Recognize Guests

                        Major Tim Eads with the Bristol Tennessee Police Department.                                                                                                                                      

ITEM 3.            Minutes of Previous Meeting  -  April 25, 2007

                        Joe Felty made a motion, seconded by Phil Vinson, to approve the
                        minutes from the April 25, 2007 meeting.  All voted in favor.

ITEM 4.            Treasurer’s Report
                                 A.    Receipts & Expenditures          

      The Board members reviewed all receipts and expenditures
B.      Current Balance

       Phil Vinson reviewed the Treasurer’s Report with the Board.  Joe 
       Felty made a motion, seconded by Earl Barbour to approve the 
       Treasurer’s  Report as presented.  Roll call vote:  Barbour – yes, 
       Blanton – yes, Felty –    yes, Hillman – absent, Maiden – yes,
       Vinson – yes, Wade – yes.  Motion passed.

ITEM 5.                        Old Business

A.                  Report on Operations & Equipment

            1.         Reimbursement for the purchase of the Comm Center chairs has 
                        been received from the TECB and deposited into the checking   
                        account.

            2.         The second and third CML portable PSAP’s have been ordered
                         but have not been received as of this date.  

            3.         The RFP for the time synchronization equipment is almost      
                        complete.  We expect to have the new equipment ordered and                              
                        installed by the end of September.

            4.         We are still working on potentially purchasing a fourth radio                                
                         console.

            5.         The center is still short one position and orientation of applicants   
                        is being scheduled for the next couple weeks.  The two newest        
                        dispatchers, Beverly Shaffer and Amber George, appear to be                                 
                        doing well in training.

            6.         The MSAG audit has been completed.  There were only a few                           
                        corrections to be made.

B.         Statistics

            Virginia Smelser reviewed the monthly statistics.  There were two new categories
            added to the report.  The first new category is TCIC/NCIC. This figure shows the
            amount of data entries and queries made to the State and National Criminal Information
            Computer systems. 

            The second new category is giving the Board an overall average score for  each of the 
            Quality Assurance categories.  Each month 10% of the Police,   Fire and EMS calls are
            reviewed for quality in calltaking and dispatching.  The calls are picked randomly,
            reviewed, scored, and then given back to the dispatchers for their review. 

            Also, there was discussion concerning the amount of wireless calls being answered 
           and the revenues issues associated with wireless phones.   There was discussion
           concerning VoIP technology and funding issues.

C.         Other Old Business

            1.         Surety Bond Applications

                        Two of the surety bonds were returned and had to be reprocessed.  They will
                         be filed with the Registrar of Deeds office this week and resent to the Comptroller’s
                         office. 

            2.         Embarq to purchase CML equipment

                        Embarq has purchased the used CML equipment for $5000.                               
                       Arrangements are being made for them to pick up the equipment.

            3.         Eight lines to be installed at the Police Impound Garage

                        There have been several delays in getting the new lines in and working at the
                        garage and in the Mobile Communications trailer. We are making progress and 
                        hope to have this project finished by the end of June.

            4.         Proposal for a vehicle purchase tabled from last meeting.

                        The City Manager felt this purchase was unnecessary as there are several vehicles
                        available to staff for use.  This item is closed.

ITEM 6.                        New Business

                        A.         Rex Holloway, the TECB Technical Director, visited our Center during the
                                    first part of June.  Mr. Holloway seemed very impressed by our Center and equipment.  
                                    He recommended we have a written evacuation and emergency plan for the Comm Center. 
                                    This is being addressed and should be ready for Board review at the next meeting.

                        B.         The $86,169 lump sum payment was received from the TECB last week. This is the additional
                                     funding approved by TECB to be provided to our District for the 2006-2007 fiscal year.  In order
                                     to achieve the most benefit from these monies, the Treasurer and Virginia Smelser, deposited
                                     $90,000 from the checking account into a CD at Green Bank today.  This CD will mature in 9
                                     months and was secured at a 5.13% interest rate.

                        C.         The audit contracts have been signed and forwarded to the Comptroller’s  office for approval. 
                                    The audit is scheduled to start in July.

                        D.         Phil Vinson advised the Board that he was checking on changing our checking account to an
                                    account that would yield some interest.  Joe Felty made a motion to have the Treasurer
                                    investigate interest bearing checking accounts and higher interest bearing savings accounts 
                                    and to move our BB&T checking and savings accounts accordingly.  This motion was seconded
                                    by Earl Barbour.  Roll call vote:  Barbour – yes, Blanton – yes, Felty – yes, Hillman – absent,
                                    Maiden – yes, Vinson – yes, Wade – yes.Motion passed.

                        E.         Motion by Joe Felty, seconded by Earl Barbour, to approve the budgetary line item transfers as
                                    presented.  (Copy attached).  Roll call vote:  Barbour - yes, Blanton – yes, Felty – yes, Hillman –
                                    absent, Maiden – yes, Vinson – yes, Wade – yes. Motion passed.

ITEM 7.           Discussion Items

                       Virginia Smelser encouraged the Board members to consider attending the Tennessee Emergency
                       Numbering Association annual conference in Gatlinburg in September.  This conference contains 
                       many educational and update sessions concerning 911 operations in Tennessee.  There will also 
                       be several vendors at the conference.  The conference begins with a social event on Sunday evening
                       and concludes at noon on Wednesday.  Any Board member interested in attending should contact
                       Virginia.

ITEM 8.           Other Matters

                       Blaine Wade advised the Board that the approved minutes of the 911 Board  meetings were being 
                       posted on the City of Bristol Tennessee website as well as on the Bristol Tennessee 911 website. 

ITEM 9.           Citizens and Delegations Presentation

ITEM 10.         Next meeting August 15, 2007

ITEM 1.  Roll Call

              Earl Barbour was absent.  All other Board members were present.  Jack Hyder and Virginia Smelser present.

ITEM 2.  Recognize Guests

              There were no guests present.

ITEM 3.  Minutes of Previous Meeting  -  June 20, 2007

              Phil Vinson made a motion, seconded by Shelton Hillman, to approve the minutes  of the June 20, 2007
              meeting as presented.  All voted in favor.

ITEM 4.  Treasurer’s Report
               A.   Receipts & Expenditures           
                    Treasurer Phil Vinson reviewed the financial reports with the Board.  Joe Felty made a
                    motion, seconded by Frank Blanton, to approve the financial  reports as presented.  Roll call vote: 
                    Barbour – absent, Blanton – yes, Felty – yes, Hillman – yes, Maiden – yes, Vinson – yes, Wade – yes. 
                    Motion passed.
               B.    Current Balance
                     Treasurer Vinson stated that the Board should consider moving some of the money in low interest
                     savings accounts to a higher interest bearing CD.  Joe Felty made a motion, seconded by Shelton
                     Hillman, to have the Treasurer research financial options for the Board for the monies in savings and
                     to notify the Board by phone poll of his recommendations.  Roll call vote:  Barbour – absent, Blanton –
                     yes,   Felty – yes, Hillman –    yes, Maiden – yes, Vinson – yes, Wade – yes. Motion passed            
                     Shelton Hillman made a motion, seconded by Joe Felty, to go ahead and move the money in the
                     savings account at BB&T to a CD bearing at least 5% interest with a term at his discretion.  Roll call
                     vote: Barbour – absent, Blanton – yes,   Felty – yes, Hillman – yes, Maiden – yes, Vinson – yes,   
                     Wade – yes.     Motion passed.

ITEM 5.  Old Business
               A.    Report on Operations & Equipment
                     1.  The second and third CML portable PSAP’s have been ordered, received and successfully tested.
                     2.  The Netclock upgrade has been completed and paperwork is being sent to the State Board for
                          reimbursement of up to $5000.  The actual cost is $7632, therefore, the Board will be responsible 
                          for $2632. The Board must pay the full invoice and then the paperwork can be forwarded for    
                          reimbursement of the $5000.  When the money is received for the State Board it will be 
                          placed back into the account.  The $2632 was budgeted as an expenditure in this year’s budget
                     3.  We are still working on potentially purchasing a fourth radio console.  We have been unable to 
                          locate a used console,  however, Virginia Smelser met with Motorola and several 
                          Motorola dealers during the recent TENA conference and contacted APCO.  Once an additional
                          console is located, the Board will have to pay for it and then can request a 
                          reimbursement from the State ECB out of the one time $150,000 grant.  We have only used about
                          $7,000 of those monies up to this point, however, we will be purchasing a new recording system 
                          out of that fund.  Chief Wade stated that during a recent power outage, he saw first hand the
                          workings of the Communications Center and felt that it was critical that we obtain a fourth radio
                          console.
                     4.  Amber George, trainee, has been released from training.  Beverly Shaffer is completing some
                          remedial training.  Dan McMurray and Adam Dye start work September 17, 2007. Shelton Hillman
                          asked Virginia Smelser to explain the hiring and training process.  She stated that the hiring
                          process takes about 2-3 months and then the initial on the job training takes about 3 months (380
                          hours).  The classroom portions of the training can take up to a year to complete.  Most training is
                          completed in house, however, the NCIC 40 hour school must be done in Nashville, and the EMD 
                          24 hour school is completed out of town.   The time to hire a new employee and have them trained 
                          to the minimum standards of taking calls on their own is about 7 months.        
                     5.  The written evacuation plan, as required by the State 911 Board, is still in the draft stages,
                          however, the goal is to have it completed by the end of September.  Virginia will be sending
                          a rough draft to Rex Hollaway, State 911 Technical Consultant,  for his review and input before
                          presenting the final draft to the Board.
                     6.  The annual audit is on schedule and should be completed by the end of September
               B.  Statistics
                     Virginia Smelser presented the monthly statistics.
               C.   Other Old Business

ITEM 6.   New Business

               A.  Recommendations for purchase of the new recording system.  A synopsis of the RFP’s is attached. 

                    Virginia Smelser reviewed the RFP and the list of exceptions from each vendor.  She provided the Board
                    with a flow chart and cost overview for the initial purchase, installation, training, and for five years
                    maintenance.

                    After discussion of the exceptions, cost factors, and locations of the different vendors, Joe Felty made a
                    motion, seconded by Shelton Hillman, to purchase the Verint system.  This is the second lowest RFP, the
                    vendor is local, had no exceptions to the RFP request,  and has multiple systems in Tennessee.  The
                    lowest RFP was from CVDS, a company in Canada, however, they have no local systems and did have a 
                    few exceptions to the RFP request.  Roll call vote: Barbour – absent, Blanton – yes,   Felty – yes, Hillman 
                    – yes, Maiden – yes, Vinson – yes, Wade – yes.  Motion    passed.

               B.  Virginia Smelser explained that they would be rearranging the existing 911 equipment and consoles in the
                     next few weeks to allow for the building of an office for the supervisors in one end of the Comm Center. 
                    The estimated cost for moving the 911 equipment is about $2000, however,   Virginia asked that the Board
                     approve up to $4000 in case there were problems during the move.  The telephone company has looked 
                     at the plan and feel the costs will be under $2000, but are concerned that once the move is started there
                     may have to be some additional cabling etc that     could run the cost back up.  Shelton Hillman made a
                     motion, seconded by Joe Felty, to approve up to $4000 for the move.  Roll call vote: Barbour – absent,
                     Blanton – yes, Felty – yes, Hillman – yes, Maiden – yes, Vinson – yes, Wade – yes.  Motion passed.

ITEM 7.  Discussion Items

              Virginia Smelser gave the Board an overview of her recent attendance at the TENA Conference.  One
              significant issue that arose was a meeting with Kingsport 911 and Lynn Questell, Director of the ECB,
              concerning a new committee established by the State Board.  At the last State Board meeting, a committee
              was appointed and one of the things they were instructed to study and present a report to the Board concerned
              the number of 911 entities in any County.  Since there are only five 911 entities that are separate from their
              county 911 and two of them are in Sullivan County, Kingsport officials were very concerned.  Virginia and
              several members of the Kingsport 911 Board met with Mrs. Questell.  Mrs. Questell felt that this was not a threat
              to the two cities and that this was only a small portion of the assignment to the committee.  Jim Keesling asked
              Mrs. Questell why a city representative was not placed on this committee and she stated that she never thought
              about it but that she had no objection to suggesting to the State Board to do so.  Jim Keesling asked Mrs. 
              Questell if a meeting with the Governor was in order and she stated she did not think that would be necessary.
              After discussion among the Board members, Dr. Blanton stated he felt that a meeting with the Governor and
              members of the Kingsport and Bristol 911 entities should be scheduled.  Phil Vinson and Virginia will speak
              with members of the Kingsport Board about having a meeting.

              Phil Vinson and Virginia Smelser gave a brief summary of the events that led up to the separation of Kingsport
              and Bristol 911’s from Sullivan County 911.  The Board asked Chief Wade if it would be possible to have

              Virginia attend the State Board meetings and also the committee meetings.  Chief Wade had no objection
              and instructed Virginia to do so.  The Board also asked Phil Vinson if he would work with Virginia and take an
              active role on this issue.  Vinson stated he would do whatever was needed to address this problem.  Virginia
              will keep Phil Vinson and the Board aware of any meetings or other information related to this issue.

ITEM 8.  Other Matters

ITEM 9.  Citizens and Delegations Presentation

ITEM 10.Next meeting October 17, 2007